ShareKnowledge Blog

What does SharePoint 2016 have to offer training managers?

Amber Rasmussen November, 2015

(As previously published in Training Industry Magaine, Oct. 12, 2015) There has been a rekindled excitement in the tech community for Microsoft SharePoint since the announcement of their latest version of the software available in spring 2016. Microsoft developers paid close attention to trends in content management, team collaboration and user experiences across devices in order to deliver value to their customers. So, what does this mean for training managers and how will it affect how they do their job?

One of the big things Microsoft took into account when designing the new version is that on premise customers are very important and moving to the cloud is going to take some time. This is the case for many companies. In fact, Gartner predicted during their Catalyst Conference in San Diego in 2013 that 35 percent of existing SharePoint customers would never move to the cloud. As more and more high profile data breaches happen, IT managers will be even more hesitant to enter the cloud.

Additionally, Gartner revealed their prediction that in five to seven years, only 15 percent of SharePoint’s customers will be pure cloud, leaving 50 percent in some kind of hybrid state.

Hybrid, it seems, will be the new normal for SharePoint for some time. SharePoint 2016 will offer customers the ability to take advantage of cloud experiences while not giving up their on-premises infrastructure. This will give more options and solutions for trainers with varying degrees of on-premise investments.

THREE AREAS OF IMPROVEMENT FOR TRAINERS

Infrastructure
SharePoint 2016 provides new hybrid possibilities with Office 365 - improved performance, hybrid with cloud, support and monitoring.

  • OneDrive redirection - redirect your My Sites to your Office 365 subscription’s OneDrive for Business host. If a user clicks on OneDrive, he'll be redirected to his Office 365 My Site and no longer to his On-Premises.
  • Sites followed in one place - Users can click on “follow” both on-premises and on their Office 365 and see them all in one place under the “Sites” app in the App Launcher.
  • Unified search – This feature is very helpful for trainers looking for educational content. The Office 365 search will take your on-premises SharePoint search index so that it can give you results from both for the same query.

Compliance
New sites have been introduced to help companies stay in control – new data protection tools and monitoring. This is very helpful for trainers dealing with multiple SOPs.

  • The In-Place Policy Hold Center and the Document Deletion Policy Center allow you to build your own policies and apply them against your environment. This will allow trainers to manage time-based, organization-wide in-place hold policies to preserve items in SharePoint and OneDrive for Business for a fixed period of time, in addition to managing policies that can delete documents after a specified period of time.

User experience
Engagement and collaboration is huge and SharePoint won’t disappoint trainers - mobile, personalized insights, people centric file storage and collaboration.

  • Mobile and touch. Making decisions faster and keeping in contact are critical capabilities for increasing effectiveness in any organization. With deep investment in HTML5, SharePoint Server 2016 provides IT professionals and designers with capabilities that enable device-specific targeting of content. This helps ensure that users have access to the information they need, regardless of the screen they choose to access it on.
  • Durable links. This feature ensures that links you send to people continue to work no matter what happens to the document. If the file name is changed or the document moved, durable links should make it seamless to the user.
  • Site folders. The OneDrive for Business area is turning out to be more than just a My Site. It aims to bring users to one place to help them work with their files regardless of where they are. Now, you’ll also be able to navigate your Sites and their libraries from there.
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