ShareKnowledge Blog

Using SharePoint as LMS just makes sense!

Amber Rasmussen September, 2014

Have you fallen into ‘the grass is always greener on the other side’ mentality when looking for an LMS? Maybe what you're looking for can be found right in your own backyard. There are a plethora of learning management systems claiming to have the answer to all your training needs but what if we suggested that the answer could lie in using SharePoint as an LMS.

Train smart by leveraging your existing investment in SharePoint. According to Microsoft, SharePoint is one of the fastest growing applications in the company’s history and continues to surge. In fact, 78 percent of Fortune 500 companies are using the application. This means that for those that have SharePoint, there is no additional IT infrastructure needed or management systems to integrate with if used as an LMS. Another bonus is that there is no learner mutiny involved since SharePoint boasts a familiar Microsoft Office-like interface.

Reduced training costs, reduced IT costs, increased productivity and learning outcomes = MAJOR BENEFITS!

SharePoint has taken the world by storm and is the defining collaboration and information management product on the market today. However one area where it is being extremely underutilized by a majority of organizations is as a Learning Management System (LMS). 

Reap the benefits of SharePoint as LMS. Known for its superb content management capabilities, the latest version of SharePoint introduced much broader capabilities, perfect for training.

  • Intranet portals
  • Document and file management
  • Collaboration
  • Social networks
  • Extranets
  • Websites
  • Enterprise search
  • Business intelligence
  • System integration
  • Process integration
  • Workflow automation capabilities
     

Using SharePoint as an LMS, trainers can upload content directly in SharePoint. With version controls and workflows, all documents are current and up-to-date. No need to transfer documents from one system to another. Trainers can set permissions from the active directory on who is able to access the training and set tasks that link to the learner’s Microsoft Outlook. The learner and trainer can also chat about any of the training topics in a team site or other social features like Wikis and blogs. And lastly, after the training is finished, a quiz or survey can be conducted and full customized report created.

The above example demonstrates a simplified version of what SharePoint as an LMS can do, but the possibilities are endless. Are you in a regulated industry? Fear not because SharePoint can make SOP training and compliance a snap with specialized workflows, audit trails, versioning and more. What about single sign-on? Yes. that too is incorporated in SharePoint. Need it to integrate with other business programs? SharePoint is able to work with a variety of programs from Microsoft Project to Yammer, Salesforce and Customer Relationship Management (CRM) tools.

To learn more, download our free white paper to discover how Corvel, a leading provider of risk management solutions, implemented SharePoint as an LMS

 

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