ShareKnowledge Blog

SharePoint + LMS hybrid, a golden ticket for training success

Amber Rasmussen May, 2015
SharePoint LMS

It seems there’s a hybrid for everything these days from a Goldendoodle to a Prius and everything in between. It’s even made its way into the training realm with the popularity of blended learning. The hybrid phenomena gives plenty of rhyme to reason with its ability to encompass the ‘best of both worlds,’ and provide a distinct training advantage that neither of the two could achieve alone. This is exactly why a marriage of SharePoint and an LMS is a match made in heaven.

Consider this:
 

  • The 2014 Corporate Learning Factbook, conducted by Bersin Deloitte, revealed that spending on training increased by 15 percent in the last year. This is a very good indicator of economic activity but budgets continue to be highly criticized and streamlining processes for efficiency is the status quo.
     
  • SharePoint is currently used by 80 percent of Fortune 500 companies and is the fastest growing product in Microsoft’s history. SharePoint has evolved and expanded greatly over the past 13 years to become the most widely used document and file management, intranet, extranet and collaboration platform.

For these reasons, training managers are exploring already existing software operations, like SharePoint, in order to utilize them to their fullest potential. And what they’re finding is that companies are realizing the benefits of SharePoint with improved performance, centralized administration, customization, increased collaboration, consolidated sites, security and integrity and employee empowerment.

Here are a few more considerations when it comes to choosing an LMS with SharePoint integrations:
 

  • No duplicate effort with an LMS and LCMS combined. Who wants to upload multiple documents into multiple systems? The issue is completely alleviated with a SharePoint LMS hybrid. For ultimate efficiency, trainers login just once, manage content and collaboration and then seamlessly move training modules into the LMS because everything is housed under the same SharePoint platform.

    Human error is drastically reduced when training content stays within the same system where only the most up-to-date content is available and is easily accessible.
     

  • Learners don’t have to remember another system or login information. On average, workers have 5+ systems to learn and remember passwords for. With a SharePoint LMS hybrid, everything is linked to active directory and users can login using the same info they use on their personal work computer. Not to mention, a familiar Microsoft interface makes getting up to speed so much easier.
     
  • Ability to leverage existing infrastructure. A SharePoint LMS hybrid can take advantage of your active directory policies and standards, use your established authentication and security processes and integrate with most systems including HRIS, CRM, ERP and others.

    According to an article in Learning Solutions Magazine, it’s estimated that it takes on average between six months to a year to implement an LMS hosted on the premises, or three to nine months for SaaS solutions. Depending on your particular situation and needs, SharePoint can often shorten this time-intensive implementation because it is already integrated with your IT infrastructure and other management systems.
     

  • Up to 40 percent lower total cost of ownership. With a SharePoint LMS hybrid, you can lower your LMS costs significantly overall – such as acquisition, maintenance and per-employee costs. This multifunctional tool can help keep your entire organization in sync, make processes and people more productive, deliver more engaging and effective customer experiences, assist in achieving legal and regulatory compliance, and balance IT and business needs including reduced total cost of ownership (TCO).
     
  • Provides airtight compliance system. SharePoint adheres to strict regulatory compliance requirements and is a configurable application that is considered a Category 4 type system as defined by GAMP5. With strict version control, workflows, audit trails and e-signature capabilities, companies will always be have access to complete records.
     

With over 600 LMS systems on the market, there is a training solution to fit every need. Those that are considering a SharePoint LMS hybrid will realize all the benefits that SharePoint provides – flexibility, scalability, improved productivity, integration with other systems, add-on capabilities and more – and all of this is available in your LMS solution. This is arguably the number one benefit to consider when choosing an LMS that is built on SharePoint. 

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